Capture invoice data automatically. Upload a PDF, scan, or photo and the AI reads every header field and line item, validates it, and hands you clean data ready to export to Excel, CSV, or JSON. No templates, no manual keying, no per-vendor setup.
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Most accounts payable teams still capture invoice data by reading each document and typing the numbers into a spreadsheet or accounting system. It is slow, it introduces errors, and it does not scale when invoice volume climbs. Automated capture reads the invoice for you and returns structured data you can trust.
Typing invoice numbers, dates, totals, and line items by hand can cost $10 or more per invoice and ties up staff who could be doing higher-value work.
A single mistyped amount or vendor name surfaces later as a payment error, a duplicate, or a vendor dispute that takes hours to untangle.
Older capture tools need a saved template for every supplier. When a vendor changes its layout, the capture fails and someone has to fix it by hand.
Pulling a single total is easy. Capturing every row of the line-item table with quantity, unit price, and amount is where most basic OCR falls down.
Skewed scans, faint print, and phone photos produce messy OCR text that still needs cleaning before any system can use it.
Values stranded in PDFs or one-off spreadsheets do not flow into your accounting system, so the month-end close drags on.
Upload your invoices and the software captures every field with AI, validates the values, and returns clean structured data you can review and export. There is no template to build and nothing to configure for each vendor, so a new supplier works on the first upload.
The capture engine understands invoice structure across thousands of layouts, so new vendors are captured on the first upload with no rules to write.
Captures each line with its description, quantity, unit price, and amount, not just the header totals.
Pulls invoice number, invoice date, due date, vendor, tax, subtotal, and total in a single pass.
Review the captured values before you export so the data that reaches your books is accurate.
Download captured invoices as a spreadsheet for finance or as JSON for your accounting system and ERP.
Drop in many invoices at once, even mixed vendors and formats, and capture a whole stack in one workflow.
From a stack of invoices to clean, structured data in minutes.
Drag in PDF, scanned, or photographed invoices, one at a time or in a batch.
The software reads every field and line item across each vendor layout and validates the values automatically.
Tip: Mixed vendors and formats can go in the same batch.
Confirm the captured values, then export to Excel, CSV, or JSON for your accounting system or ERP.
Built for US finance teams and operators who process invoices in volume.
Capture supplier invoices straight into your AP workflow without manual data entry.
Capture a month of client invoices into clean spreadsheets in minutes.
Track vendor spend without paying for a heavy enterprise capture platform.
Feed captured invoice data into ERPs and internal tools automatically.
The hard part of invoice capture is that every supplier formats bills differently. Layout-aware AI reads the fields wherever they sit, which is the same approach behind our invoice data extraction software and invoice OCR software. Capture is not just the totals: full invoice line item extraction pulls every row so the data is ready to code and match.
Captured data replaces the slowest step in accounts payable, hand-keying each field. The practical walkthrough in how to automate invoice data entry shows the workflow end to end, and the dedicated invoice data entry software page covers exporting straight into your accounting system.
Invoice data capture is the automatic extraction of information from an invoice into a structured format using OCR and AI. The software reads the document, identifies fields such as the invoice number, date, vendor, line items, and totals, validates them, and returns the data to a spreadsheet or accounting system. It replaces manual typing.
You upload a PDF, scan, or photo, and the software uses OCR to read the text and AI to understand the layout. It captures the header fields and the line-item table, validates the values, and structures them for export. Because it relies on AI instead of fixed templates, it captures invoices from vendors it has never seen before.
OCR converts an image of an invoice into machine-readable text but does not know which string is the invoice number or a line amount. Invoice capture adds the intelligence on top: it interprets that text, labels each field, validates it, and returns structured data. Capture software combines both so you get usable data, not raw characters.
On clear invoices, AI capture reaches roughly 98% to 99% accuracy on header fields, close to human level, while lower-quality scans land between 85% and 95%. A built-in validation step lets you confirm or correct any value before export, so the data that reaches your accounting system is reliable.
Yes. Full line-item capture is the core of good capture software. It returns each row of the invoice table with its description, quantity, unit price, and amount, not just the header totals. Capturing line items accurately is the hardest part to build in-house, which is why a dedicated tool matters.
Touchless invoice capture means an invoice is captured, validated, and posted with little or no human intervention. The AI captures every field, checks the values against your rules, and only flags exceptions for review. The goal is straight-through processing, where most invoices move from inbox to accounting system without manual keying.
A capable tool captures the invoice number, invoice date, due date, purchase order number, vendor name and details, billing details, tax, subtotal, total, and every line item with its description, quantity, unit price, and amount. You can then export all of these to Excel, CSV, or JSON.
Yes. Batch capture lets you upload many invoices, even from different vendors and in mixed formats, and process them in one workflow. This is what makes capture software practical for accounts payable teams and bookkeepers handling hundreds of invoices a week.
Scan paper and digital invoices and capture the data to Excel and CSV.
How AI invoice OCR reads data from any vendor layout.
Parse invoices into structured fields and line items with no templates.
Capture invoice data inside your own product with a REST API that returns JSON.
Pull every line item with quantities, unit prices, and amounts.
Start turning your invoices into clean, structured spreadsheet data.
USD
per month
billed as
$288 yearly
Choose speed vs accuracy when extracting
| Base AI Faster | 2,500 pages |
| Pro AI Best accuracy | 500 pages |
Scale invoice extraction across your whole team with automation.
USD
per month
billed as
$888 yearly
Choose speed vs accuracy when extracting
| Base AI Faster | 10,000 pages |
| Pro AI Best accuracy | 2,000 pages |
Enterprise‑grade invoice extraction, security, and controls.
USD
per month
billed as
$ yearly
Choose speed vs accuracy when extracting
| Base AI Faster | pages |
| Pro AI Best accuracy | pages |
