AutoEntry Pricing and Sage AutoEntry Costs per Invoice Credit

AutoEntry pricing at a glance

AutoEntry, owned by Sage, charges a monthly subscription that buys a pool of credits. You spend credits per document, and the price per credit falls as the plan gets bigger, from about 26 cents on Bronze to about 19 cents on Sapphire. Every plan has the same features, unlimited users and a 90-day rollover. The only thing that changes between tiers is the number of credits.

Above 2,500 credits AutoEntry asks you to book a demo for a custom package. One more number is worth knowing before you compare quotes: Sage's own US page for accountants shows a single AutoEntry plan at $17 a month and tells firms they always pay per client. The autoentry.com tiers above are the full ladder; the Sage page is the entry point it markets to practices.

How many credits does an invoice use in AutoEntry?

A purchase or sales invoice uses 1 credit, and the same invoice with its line items captured uses 2. Receipts and expense documents are 1 credit, supplier statements are 2, and bank or credit card statements are 3 credits for every page. So the dollar cost of one document depends on both its type and your plan.

The help center does not say how a multi-page invoice is counted; only bank and card statements are priced per page. If your vendors send long bills, test a few in the trial and watch the credit balance.

Do AutoEntry credits roll over?

Yes, for 90 days. Unused credits stay in the account for three months and then expire. That suits a business with steady volume. It works against a seasonal one: a landscaping company that buys Platinum for spring and drops to Bronze in winter cannot bank its quiet-month credits for next year.

What happens if you run out of AutoEntry credits?

AutoEntry keeps processing. By default every subscription has a 200% credit overdraft for unexpected spikes, and the extra credits are added to your next bill. The FAQ says overage is charged at a higher rate per credit than your plan credits, without publishing that rate, and recommends talking to your account manager before you go over. You can also upgrade at any time or buy a one-off bulk pack of credits.

What AutoEntry costs at real volume

Here is a single client company that needs line items on every vendor bill, for example a contractor coding materials to jobs. Bills are assumed to be one page each.

The InvoiceExtractor column uses the faster Base AI model: Starter covers 2,500 pages a month and Plus covers 10,000. The Pro AI model, meant for poor scans and handwriting, has a smaller allowance, 500 pages on Starter and 2,000 on Plus. Line items are included on every page either way, so the price does not double when you want the lines. Pages that are not bills, such as statements, come out of the same page allowance rather than costing three times as much.

Where AutoEntry wins, honestly

Price is not the whole decision. AutoEntry publishes straight into Sage, QuickBooks and Xero with the source document attached, includes unlimited users, gives clients a mobile app to snap receipts, and its Partner Programme lets accountants offer clients 50% off for the first six months. For a small business with header-only bills, Bronze or Silver is cheap and saves real time.

InvoiceExtractor is a different shape of tool. It returns the data, every header field and every line, as Excel, CSV, JSON or a QuickBooks import file, and it does not post into your ledger for you. Plans are single seat. If direct publishing and many uploaders matter more than line detail, AutoEntry is the better buy. If the lines are the point, or the per-client plans are multiplying across a firm, a page-based plan is usually far cheaper.

Is AutoEntry worth it for a bookkeeping firm?

It depends on the client mix. AutoEntry is sold per client, so a firm with ten small clients on Silver pays ten times $24, or $240 a month, for up to 500 bills with line items in total. A practice whose clients mostly send header-only receipts and bills gets good value from that, plus publishing and the client app. A practice whose clients send multi-line supplier invoices pays the 2-credit rate on every one of them. Many firms split the list: AutoEntry where publishing saves the most time, and line-heavy clients through an extractor whose import file goes into the ledger. For the bank statement side of cleanup work, a dedicated tool to convert bank statements into QuickBooks is usually cheaper than 3 credits a page.

If you are weighing AutoEntry against the other big capture platform for practices, our AutoEntry vs Dext pricing comparison for bookkeepers runs both per-client models side by side. For Xero clients, the free option is covered in our Hubdoc pricing guide.

How InvoiceExtractor compares on price

InvoiceExtractor is priced by pages, not credits or clients. Starter is $49 a month, or $24 a month billed yearly, for 2,500 Base AI pages or 500 Pro AI pages. Plus is $149 a month, or $74 billed yearly, for 10,000 Base AI pages and unlimited pages per document. Every page includes the header and every line item, and you can extract invoice line items to Excel, CSV, JSON or a file to import bills into QuickBooks Online. Upload a bill at the top of this page and check the line table before you create an account.