AutoEntry Costs for a Bookkeeping Firm With 10 Clients

Short answer: a bookkeeping firm with 10 clients typically pays for 10 separate AutoEntry plans, because Sage sells AutoEntry per client company. At the cheapest public tier ($13 a month for 50 credits) that is $130 a month before any client outgrows its allowance. A client with 100 line-item bills a month needs 200 credits, which is the Gold plan at $46. The firm total depends on how many clients need line items, statements or both.

This guide prices a realistic 10-client firm in US dollars, using the AutoEntry rate card and credit rules read from autoentry.com and the Sage US accountant page in October 2026. It shows where the bill grows, where AutoEntry is good value, and where a page-priced extractor such as InvoiceExtractor costs less. You can test one of your own bills in the tool at the top of this page.

How AutoEntry charges a bookkeeping firm

AutoEntry plans are monthly credit pools. The published tiers are Bronze 50 credits for $13, Silver 100 for $24, Gold 200 for $46, Platinum 500 for $103, Diamond 1,500 for $298 and Sapphire 2,500 for $469. Credits are spent by document type:

Every tier includes unlimited users and a 90-day rollover. If a client runs out, AutoEntry allows a 200% overdraft and bills the extra on the next invoice at a higher rate that is not published. Because Sage tells accountants to buy a plan for each client company, a firm does not pool credits across clients. A quiet client wastes allowance while a busy one pays overage.

A 10-client firm priced client by client

Here is an illustrative firm. The document counts are examples to show the arithmetic, not data from any real firm. Bills are one page with line items at 2 credits each, and statements are 5 pages at 3 credits a page.

The total is $39 plus $138 plus $206 plus $298 plus $46, which is $727. The distributor alone is 41% of it. Two things stand out. The three small clients pay $13 each for 20 credits, so most of the allowance is unused. And the heavy clients sit on higher tiers only because every line item doubles the credit count.

Where a page plan changes the math

InvoiceExtractor prices by pages, not credits or clients. Starter is $49 a month, or $24 a month billed yearly, for 2,500 Base AI pages. Plus is $149 a month, or $74 billed yearly, for 10,000 Base AI pages. Every page includes the header and every line item, so the document type does not change the price.

Count the example firm in pages. Retail clients send 180 bills, contractors 300 and the distributor 600, which is 1,080 pages. Add 60 pages of header-only bills from the small clients and 60 pages of statements, and the whole firm is about 1,200 pages a month. That fits inside one Starter plan at $49, against $727 across ten AutoEntry plans. Even if you keep AutoEntry on the seven lighter clients ($39 + $138 + $46 = $223) and move only the two contractors and the distributor to a page plan, you remove $504 of AutoEntry plans and add $49.

The caveat is publishing. AutoEntry pushes data into a connected ledger. InvoiceExtractor returns invoice line items as Excel, CSV, JSON or a QuickBooks import file that you load yourself, so the saving is real only if a file import fits your workflow.

The costs that do not show on the rate card

Three things move a firm's real bill away from the table above. First, the overage rate: AutoEntry says it is higher than your plan rate but does not publish the number, so a client who spikes at quarter end gets a surprise on the next invoice. Second, expiry: credits roll over for 90 days and then disappear, which hurts seasonal clients such as landscapers and tax-season businesses. Third, plan changes: you can upgrade or downgrade at any time, but with ten clients that is ten decisions every time volumes shift.

A pooled page allowance removes most of this admin. One number to watch, one renewal, and a quiet client's unused pages cover a busy client's spike. That is the strongest argument for a page plan at a firm, more than the sticker price.

Who should stay on AutoEntry

Stay if most of your clients send header-only bills, if one-click publishing saves real staff time, or if clients upload their own documents and you value unlimited users. At 100 bills a month with lines AutoEntry Gold is $46 against $49 for Starter, so there is no saving to chase. The saving shows up when a client crosses about 250 line-item bills a month, or when you hold many clients and each carries its own plan.

How to cost your own firm in 15 minutes

1. List every client with last month's counts: header-only bills, bills you code by line, supplier statements and bank statement pages.
2. Convert to credits at 1, 2, 2 and 3 per page, add 20% for spikes, and pick each client's tier from the rate card above.
3. Sum the plans. Then total the pages across all clients and compare with Starter or Plus.
4. Run your three hardest bills through the tool at the top of this page and check every line before you decide.

Statement-heavy work is the other budget line. Bank statement pages cost 3 credits each in AutoEntry, so if you handle many, a bank statement converter built for accountants can take that volume off your credit plans.

Frequently asked questions

How much does AutoEntry cost per month?

AutoEntry costs from $13 a month for 50 credits (Bronze) to $469 a month for 2,500 credits (Sapphire), excluding tax. Plans are sold per client company, so a firm adds one plan per client.

How many credits does an invoice use in AutoEntry?

A header-only invoice uses 1 credit and an invoice with line items uses 2. Supplier statements use 2 credits and bank or credit card statements use 3 credits per page.

Can a firm share AutoEntry credits across clients?

Sage sells AutoEntry per client company, so credits are sized client by client. Confirm current terms with Sage before you buy, because partner arrangements can differ.

What is cheaper than AutoEntry for line items?

For bills with many lines, a page-priced extractor is usually cheaper once a client passes roughly 250 bills a month. See the AutoEntry alternative comparison and the full AutoEntry pricing breakdown.