Upload vendor bills and the AI returns every header field and the full line-item table, the detail Hubdoc leaves you to type. Download a Xero-ready CSV for the Bills to pay import, batch a month of bills at once, and stop keying lines by hand.
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Xero includes Hubdoc for document capture, and for a clean single bill it reads the header and drafts a transaction with the file attached. On real AP volume, two gaps show up fast, and both land back on a person.
Hubdoc reliably captures supplier, date, total, and invoice number. The individual lines (description, quantity, unit price, amount) commonly still get typed, and that is the data your tracking categories and job costing depend on.
A supplier statement holding six invoices, or a folder of forty bills at month end, does not flow through as one clean batch. Each file is submitted and reviewed on its own.
Tidy PDFs read well. Dense tables, poor scans, and vendors who redesign their invoice are exactly the ones a bookkeeper ends up reading by hand.
Getting the bill into Xero is the data problem. Approval, matching, and paying are separate jobs, and none of them start until the data is right.
InvoiceExtractor sits in front of Xero as a pure data-capture layer. It reads the bills Hubdoc only half-captures and returns import-ready structured data, line items included.
Capture description, quantity, unit price, and amount for each line, plus supplier, bill number, dates, tax, and total, ready to code against your Xero tracking categories.
Drop in a folder of vendor bills, including multi-invoice PDFs, and get back one consolidated CSV with each bill on its own rows.
AI identifies fields across thousands of formats with no template to build, so a new supplier or a redesigned bill works on the first upload.
Export a clean CSV with consistent headers, shaped for the Xero Bills to pay import so the data lands without a second round of cleanup.
One bill takes under 10 seconds. A month of bills takes minutes.
Drag in one bill or the whole folder. Native PDFs, scans, and phone photos all work, including multi-page and multi-invoice files.
Tip: You do not need to split a supplier statement first; upload it as-is.
The AI reads supplier, bill number, bill and due dates, each line item, tax, and total across any layout, then flags anything that needs a look.
Download a Xero-ready CSV and import it under Business, Bills to pay, or paste the coded lines straight into the bill. No retyping.
From a bookkeeper handling 30 bills a month to a controller closing the books on 500.
Process a client's vendor bills into Xero in a fraction of the time, with full line detail and no per-supplier template.
Turn the month's bills into structured, line-level data ready to code, approve, and pay inside Xero.
Get accurate line-level spend into Xero so tracking categories, budgets, and accruals rest on real numbers.
Trades, field service, and agencies that need every material and labor line coded to the right job, not a single lump total.
Xero AP automation means capturing, coding, approving, and paying vendor bills inside Xero without manual data entry. Xero ships part of this as Hubdoc, which reads an uploaded or emailed bill and creates a draft transaction with the source file attached. Hubdoc focuses on header fields such as supplier, date, total, and invoice number, so the full line-item table commonly still gets entered by hand. An AI extraction layer in front of Xero captures those lines before the data ever reaches your ledger. Last updated July 2026.
Hubdoc is included with Xero plans and is genuinely useful. You can upload or email documents (Xero allows up to 1,000 documents every 24 hours), and Hubdoc reads the key fields, then pushes a draft bill into Xero with the original attached. Extraction usually happens within seconds, though it can take longer on a difficult scan. The gap for higher-volume AP is line detail and batching. Hubdoc concentrates on header-level fields, so bills with a real line-item table often need those lines typed or corrected, and documents are handled one at a time rather than as a month-end batch. Our invoice line item extraction page explains how the full table gets captured, and invoice data capture software covers reading any layout without a template.
We are honest about scope. InvoiceExtractor is a data-capture tool, not a payment rail. It does not pay your suppliers, run Xero approval routing, or issue checks and ACH. What it does is read any vendor bill, including scans, photos, and PDFs holding several invoices, and return every field and every line as clean columns you import into Xero. If you want approvals and payment on top, Xero has its own bill approval and pay features, and accounts payable automation software from autopayables.com covers approval and payment workflows. For the wider category, see our guide to accounts payable automation software and the step-by-step guide to importing invoices into Xero.
Once bills are extracted you hold a CSV with one row per line item and identical headers across every supplier. Import it under Business, Bills to pay, using the Import option and Xero's bill template, or paste the coded lines into a bill for anything that needs review. Contacts and account codes must already exist in Xero for the rows to match cleanly, which is the most common reason a first import needs a second pass. Bills arriving as email attachments can be pulled from the inbox before they reach your queue with an email parser that extracts attachment data. Teams on other systems can compare QuickBooks AP automation, NetSuite AP automation, and Sage Intacct AP automation, each of which runs into different native limits, and developers can automate the whole path with the invoice data extraction API.
Yes, partly. Xero includes Hubdoc, which captures a vendor bill and creates a draft transaction with the file attached, and Xero adds bill approval and payment features on top. Hubdoc focuses on header fields, so multi-line bills and month-end batches often still need manual work, which is where a dedicated extraction tool helps.
Hubdoc reliably captures header-level fields such as supplier, date, total, and invoice number. Detailed line-item tables commonly need to be entered or corrected by hand. If your coding, tracking categories, or job costing depend on line-level data, extract the full table before importing into Xero rather than after.
Extract the bills into a single structured CSV first, then import that file under Business, Bills to pay, using the Import option and Xero's bill template. Contacts and account codes must already exist in Xero for the rows to match. Uploading documents one at a time through Hubdoc does not scale at month end.
Hubdoc accepts common formats including PDF, JPEG, and PNG, and you can upload or email documents into it. To publish a document to Xero as an attachment it needs to be under 3 MB. Scanned bills and phone photos work, though accuracy is best on clear, high-resolution files.
Xero allows up to 1,000 documents to be added to an organisation every 24 hours through Hubdoc. That is a daily ceiling, not a single batch, and each document is still read and reviewed on its own. Extracting a folder of bills into one CSV is faster for month-end volume.
Yes. Hubdoc runs OCR on uploaded scans and photos to capture the key fields. Accuracy falls on faint scans, skewed photos, and unusual vendor layouts. A dedicated AI extraction tool is generally more reliable on poor-quality images and on the dense line-item tables Hubdoc does not focus on.
Native capture treats a file as a single document, so a PDF holding several invoices is awkward to process cleanly. An AI extraction tool can separate the invoices automatically and return each one as its own set of rows in a single CSV, which you then import into Xero as bills.
AI-based extraction typically reaches 95 to 99 percent field accuracy on clear bills, against roughly 85 to 95 percent for template-based OCR. Native PDFs read best, faint scans read worst. Flagged low-confidence fields get a quick human review before the CSV is imported into Xero.
How AP automation works end to end, honestly scoped.
Capture vendor bill data for QuickBooks, line items included.
Capture full line-item tables, not just totals.
Capture vendor bill data for Sage Intacct, line items included.
